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Toolbox image Barry MacDonnell's
Toolbox for WordPerfect

Macros, tips, and templates for Corel® WordPerfect® for Windows®
© Copyright 1996-2015 by Barry MacDonnell. All Rights Reserved.

Page updated Nov 9, 2015

Tips & Tricks
[Main Tips Page]
"A problem clearly stated
is a problem half solved."
Dorothea Brande (1893-1948)
American Writer and Editor

Section 1:  Automating documents and tasks
Section 2:  Automating templates
Section 3:  Formatting and structuring text
Section 4:  Menus, toolbars, property bars and keyboards
Section 5:  Miscellaneous tips and tricks
Section 6:  Other "tips" sites
Section 7:  Updating, upgrading, or reinstalling

See also:    A list of related Tips pages

Tip: Use Ctrl+F in your browser to Find topics of interest on this page only. To search the entire Toolbox site, use the "Google site search" box above.

New WordPerfect users:

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Section 1:
Automating documents and tasks

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☼  [Sticky>>] See the Library (Section 1) for macros that help automate documents and tasks. [More...]

☼  [Sticky>>] How to set default formatting for new documents: A step-by-step guide. [More...]

☼  [Sticky>>] Some basic information about WordPerfect templates, including how to create your own custom templates. [More...]

☼  [Sticky>>] Customizing WordPerfect - Three easy ways to play macros, load programs, type (insert) keystrokes, or use built-in WordPerfect features. [More...]

☼  Quickly load a letterhead or other document based on a custom template with a mouse click or hot key. [More...]

☼  Inserting 'boilerplate' and other repeating items with QuickWords, QuickCorrect, QuickMacros, shortcut (or "hot") keys, templates, floating cells, styles, text variables, and the Corel ClipBook. [More...]

☼  Automatic numbering of paragraphs and list items: Starting, stopping, and toggling the automatic numbering (and bullet) feature -and- some tips and tricks for using automatic paragraph numbering, outlines, and numbered (or bulleted) lists. [More...]

☼  Using the merge feature (a.k.a. "mail merge"). [More...}

☼  Custom text styles: Creating text styles to instantly apply custom formatting - Saving custom styles to your default (or other) template - Retrieving custom (user) styles from another document or template - How to remove the new style from the default template. [More...]

☼  Enhance the Find and Replace feature.  [More...]

☼  Automate your current session tasks with a QuickMacro. [More...]

☼  How to stamp a document with "Draft," "Copy," or other identifiers. [More...]

☼  Creating sheets of identical labels and cards: Methods to quickly fill up Avery® sheets to make duplicate return address labels, shipping labels, business cards, etc. Which is best? [More...]

☼  Using two printer trays: Print or merge your letterhead from one printer tray and the second sheets from another tray, and keep the same formatting from record to record.

☼  Filling in forms using WordPerfect. [More...]

☼  Automatically associate a personalized keyboard or menu with a template so that the keyboard or menu will appear automatically when you open a new document based on the  template. [More...]

☼  Customize the return address on envelopes with graphics and font attributes. [More...]

☼  Drag-and-drop other program shortcut icons from the Windows desktop to WordPerfect's toolbar or a property bar for quick access to those programs.

•  Be sure they are shortcuts (they will have a small arrow on the icon); left-click on one of them and drag it to the WordPerfect toolbar or property bar (note that the latter may be a context-sensitive bar, so it may not always be visible).
•  To reposition it, just hold down the <Alt> key and drag the icon to a new location.
•  To remove it later, just hold down the <Alt> key and drag the icon from the toolbar or property bar.

☼  Quickly change printers:

•  If you want to easily print a document or an envelope to a different printer from the one normally used to print your document, then return the printer setting to the default, see this thread on WordPerfect Universe. It demonstrates a couple of macros for the purpose. (You can easily copy the macro code into WordPerfect; see here for instructions. Or see the final download post here by Klaus Pfeiffer for the ready-to-use expanded version for WP8+.)
•  See also "How to quickly change printers (WP8+) back to the default after printing to a different printer or faxing the document."
•  See also "Print envelopes to another printer..." here.

☼  Macros and templates - Some links to several "How To" sites to help you create your own macros and templates. [More...]

☼  Master documents and Subdocuments - Notes and tips (and an automation macro on the same page). [More...]

☼  How to make WordPerfect play a macro or set some display settings each time it loads. [More...]

☼  More about customizing menus, toolbars, property bars, and keyboards to help save time, automate your tasks, etc. - see Section 4 below.

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Section 2:
Automating templates

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☼  [Sticky>>] Automating WordPerfect Templates.pdf - Revised 07/15/14; 599,714 bytes, 43 pages. For WordPerfect 8 and later versions. Left-click on the link to read the PDF file online, or right-click to download it, then choose "Save Target As..." or similar browser command. [See the Table of Contents.]

•  "Automating WordPerfect Templates" is a comprehensive Adobe PDF document about creating prompts (with WordPerfect's Prompt Builder), bookmarks, and template macros (optional) in a WordPerfect 8 or later version template to help you automate templates.

It is particularly useful as a "How To" guide on creating letterheads or other automated documents such as invoices, fax cover sheets, memos, orders, etc., that are based on a custom template.

Even if you don't need to employ all the features covered in the article, it can serve as a reference for future use. [This file is also included with an automated letterhead template in the Library, here.]

•  Note that the word "template" has a specific meaning in WordPerfect.

See the first section of Automating WordPerfect Templates, "What is a template?" Many users often mistakenly believe a template is any file they use over and over. This can lead to confusion -- especially when seeking help from advanced users, who know it is a separate file on disk. Quoting from the article:

In WordPerfect, a template is a document on your disk with a special filename extension, ".wpt," where the "t" stands for "template". Think of it as a stencil or model that you can use to make copies of the original. ... Like other word processors, every document you create in WordPerfect is based on a template. Even new, empty documents with names like Document1 are based on a special template, called the default template. ... Templates—whether default or custom—define formatting and program options for a document such as margins, tab settings, styles, menus, toolbars, and keyboard definitions. ...

•  For more information about templates -- both the default template and custom templates -- see this page.

☼  Predefined automated templates: Some of WordPerfect's predefined templates (i.e., included in File, New from Project) can automatically fill in your personal information (name, address, telephone number, etc.):

The first time you open a predefined template that requires it, WordPerfect will ask you for your "Personal Information." This will be stored in your Address Book (usually accessed with Tools, Address Book) just like any other address. Generally, this is a one-time procedure.

You can have only one such default address entry for your Personal Information, and if you change it (with File, New From Project, Options, Personal Information; then after the change use the Options button again and click Refresh Projects), the change will affect all new documents that use personal information prompts.

For this reason, those who need different names on a document (such as a letterhead) may be better off creating copies of the template without any personal information prompts (i.e., type personal information directly on the template itself without using prompts). Each such custom template can be used to load documents using a toolbar button or menu.

To see more about this feature and how to automate your own custom templates, see the previous tip.

☼  Automatically insert the current date as (unchanging) text (not as a changeable format code) in a letterhead or template. [More...]

☼  Load a letter
(or any other template document) with a mouseclick. [More...]

☼  "Trigger" a macro from inside a template to play automatically when specific events occur as you use the template, such as when you print the document. For example, you could automatically run the spell checker before printing a document. [More...]

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Section 3:
Formatting and structuring text

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☼  [Sticky>>] See the Library's Section 2 for macros that help format and structure text. [More...]

☼  [Sticky>>] What is "Reveal Codes"? What it can do for you, and some resources and tips on using it. [More...]

☼  [Sticky>>] Making quick, global changes to common types of text formatting: Want to replace underlines with italics? Redline with bold? Or augment an attribute throughout the document (e.g., change all instances of italics to bold italics)? Need to remove all text to which an attribute (or combination of attributes) has been applied? See the Replace Codes macro which can do these things from a single menu. [More...]

☼  [Sticky>>] Headers, Footers, and Watermarks - how to start, stop, suppress, edit, change, replace, delay, overlay, and remove them. [More...]

☼  [Sticky>>] Numbering things in WordPerfect - Various topics on numbering pages, paragraphs, and other items. [More...]

☼  [Sticky>>] Using styles in WordPerfect. [More...] [Also: What's the difference between styles and templates? See here.]

☼  Convert mailing addresses to upper case without commas and periods (full stops) using a macro (to conform with suggested U.S. postal guidelines). [More...]

☼  Underlining the spaces between characters and words, and the thickness and style of the underlines in general, is controlled in WordPerfect by the "Text & Spaces" setting in Format, Font, Underline [tab].

•  If Text & Spaces is enabled in that dialog you'll get underlined spaces, which is preferred by most people.
•  Note that trailing spaces in a selection might be underlined, too, which is generally not desirable. The latter can happen in WordPerfect 10 and later version due to a disabled (by default) setting in Tools, Settings, Environment: "Use WordPerfect 9 text selection." For more on this see here.

☼  Need symbols? WordPerfect installs about 24 special TrueType symbol fonts with file names (on disk) that begin with "WP". These should appear in the Insert, Symbol dialog. [More...]

☼  How to number the lines in WordPerfect columns.

Format your text in newspaper columns with Format, Columns. (Set "Space between" as desired.) Then -
•  In the first column, add line numbers with Format, Line, Numbering. (This brings up the Line Numbering dialog.)
•  Enable (tick) the checkbox "Turn line numbering on".
•  Set the Position to "Outside left margin".
•  Set the distance (in the adjacent measurement field), as desired.
•  Set the Font (button) to a smaller font, as desired.
•  Set any other options as desired.
•  Important: Enable (tick) the checkbox "Number all newspaper columns".
•  Click OK. [Screen shot of sample]

☼  Need fancy page borders? Or end-of-paragraph symbols or characters ("enders")?

•  You can get some "fancy" borders with Format, Page, Border/Fill, and click the drop list, "Border Type". (See also here for other ways to create graphic borders.)
•  Also, there is a shipping macro to produce "enders": PARABRK.WCM. Just use Tools, Macro, Play, and type "parabrk" in the dialog. It should pop up a small dialog to let you choose an ender. (You can also assign the macro to a keyboard shortcut, toolbar, or menu: See here.) Tip: After you insert some enders, look in Reveal Codes and you will see how the macro has entered them. You should then be able to create your own by recoding a macro (Tools, Macro, Record) to insert symbols (Ctrl+w) or other characters.

☼  Need a different look in your document's headings?

[Note: This tip is NOT about headers.]

Here are just a few things you can do with headings:

☼  "Stepped" style headings: Copy the styles (screen shot) directly from the documents in Headings.zip (which demonstrate these styles) into your default template, or use the manual procedure explained in the documents to create your own versions.

☼  "Close up" the space between a heading (or other paragraph) style and the following paragraph: see here.

☼  Automatically number Legal, Standard, and Roman style headings: see here.

☼  To set up headings to the left of the page's body text (such as found in many non-fiction books and manuals, and simulated on this website page), you can use WordPerfect's columns feature. [Screen shot in Page view] [Screen shot in Print Preview]

•  Set up the page format: Click Format, Columns. Choose 2 columns, then click the "Parallel" radio button. Set the first column's width (e.g., 1.3"), and the middle space between coulmns (e.g., 0.25").

•  Enter your text: With the cursor in the first column, enter your formatted section heading (e.g., you could apply the Heading 2 style from the Styles drop list on the property bar; this style is shown in the sample screen shots above).

Jump over to the second column with <Ctrl+Enter> and enter the body text for that section, using hard returns between paragraphs as usual.

When you are finished with that section's body text, jump to the next section's first column with <Ctrl+Enter>, enter a new heading (or graphic image), jump to the second column and enter body text, etc.

•  To discontinue ("stop") columns -- for example, to add a full-width heading such as a chapter title (perhaps using Heading 1 style) between such sections of columnar body text -- click Format, Columns, Discontinue.

☼  See also: Styles (general information and links to other pages on this site concerning styles).

☼  Do you want to import a web page into WordPerfect with formatting and images intact?

•  In WordPerfect X4 (and perhaps earlier versions) you can copy the web page's address (the URL) in your browser's Address field to the Windows clipboard, then paste that address into WordPerfect's File, Open, File name field. Click Open and the program should then convert it to an ordinary WordPerfect document. [Thanks to Roy "lemoto" Lewis for this tip.] [Note that this only works if you have disabled (un-ticked) Tools, Settings, Files, "Use enhanced file dialogs". Otherwise, using enamel dialogs will merely display the file, not convert it.]

☼  Do you use full justification and also use two spaces at the end of a sentence?

•  In WordPerfect X4 (and perhaps other versions), the printed pages might show some lines that are not fully justified -- even though they appear to be fully justified on your screen. This seems to be due to using two spaces between sentences (which can be done automatically by WordPerfect as you type with an option in Tools, QuickCorrect, Format-As-You-Go). A solution is to use just one space to terminate sentences in such documents, unless there is an real need for extra spaces at that location.

Related tip: The DeSpacer macro can help remove all existing extra spaces in a document.

Note: WP11/12/X3 had a problem with the "Change two spaces to one space between sentences" setting (in Format-As-You-Go) previously mentioned; see here for the solution.

☼  Line Breaks:  Moving down a line without using the <Enter> key.

• Just press <Ctrl+Shift+L> to begin each new paragraph. This gives the same effect as pressing <Enter>, but it is interpreted as a line break, not a paragraph break.

Note: In Reveal Codes, line breaks are indicated by a [Ln Brk] code; paragraph breaks are usually indicated by a [HRt] code or a [Para Style] code. All of them tell WordPerfect where to start a new line.

Advantages: If you need individual lines or paragraphs inside a given paragraph style  [including inside WordPerfect's built-in Heading styles, outline and bullet lists, automatically numbered lists, or paragraph borders (see Format, Paragraph)] that -
(A) preserves the existing paragraph style formatting at that location, or
(B) preserves the same paragraph indentation (see Format, Paragraph, Indent) as the preceding material, a line break can do the job.

Related tip: If you want to add a toolbar button for quick access to the Line Break feature, see the footnote on the AutoNumb.html page here.

☼  The Shadow Cursor feature can be enabled/disabled from the View menu.

[From WordPerfect X7's Help (F1):] "The shadow cursor displays when you point to text or
to white space (background), but only in the active editing area. The purpose of the shadow cursor is to show you exactly where the cursor will go when you click the mouse. You can change settings for the shadow cursor, including how the shadow cursor reacts in the document window and how it displays. ..."

Note: If you enable Tools, Settings, Display, "Active in ... White space," clicking on a white space area in the document inserts one or more Tabs.

Make it easy to enable/disable: You can right-click in the Application Bar at the bottom of the WordPerfect window, and choose Settings; then enable the checkbox for the Shadow Cursor. Then you can click the new icon on the Application Bar to toggle the Shadow Cursor on and off.

See WordPerfect Help (F1), "shadow cursor, settings" for more information.

☼  The Table of Authorities feature: See Corel's article, "How to create a Table of Authorities in WordPerfect" at here. Corel also sells Perfect Authority at http://www.corel.com (it's also included in the Legal Edition). There is a tutorial on using Perfect Authority here.]

☼  Ever wonder what those items in Format, Line, Other Codes do? See here.

☼  What are those [Ignore...] codes on the page? Why won't your formatting take effect?

•  Usually, when you get an [Ignore...] code it means that WordPerfect cannot do something at that point because it is either not allowed, superfluous and not needed, or some other code is interfering with or taking precedence over your manually entered codes. Open Reveal Codes (<Alt+F3>) and check all format codes that precede the current location to see if there are any that might be taking precedence.

Related tip: You might also have to edit the initial [Open Style: DocumentStyle] code at the top of the document (double-click it in Reveal Codes) to check for hidden formatting that might be causing the problem. This style code contains many of the current document's formatting codes from the default template or custom template, and it might have been edited or changed from its usual setting.

☼  Numbering table rows, wrapping text around a table, sorting tables, and other WordPerfect table tips: See here.

☼  Outline fonts:

•  If you select text and click Format, Font, Outline the text will be printed in outline form (i.e., with borders around the characters and with no fill in the characters' strokes).
•  However, unless you use a font that was designed to display on acreen in outline form, such as the Corel-supplied Swiss721 BlkOul BT, it will show on screen only as a normal font. You will need to print the page to see the outline font.
•  Sometimes, Publishing to PDF will not reproduce the outline font except for those fonts that can display the outline form on screen. Workaround: Use something like PDF995 to produce a PDF with the outline font. [Thanks to Charles Rossiter for these tips.]

☼  Need help with page numbering? See here for both basic information and over a dozen linked tips pages related to using page numbering in WordPerfect.

☼  Need to convert numbers or currency to their text equivalent? For example, you can convert $123.45 to One Hundred Twenty-Three and 45/100 Dollars ($123.45) with Mike Koenecke's ConvNum macro. You can convert normal numbers, dollars, pounds, euros, yen, etc.

Setting decimal font sizes in WordPerfect -- 11.5 point, 12.7 point, etc. -- and even font sizes larger than 72 points. There are two ways to do it. [More...]

☼  Check boxes: Here are several methods that create check boxes with an "x" or check mark inside them.

☼  Can you set a "default font" for ALL documents -- existing and new -- or just for new ones? See this thread at WordPerfect Universe (see also the other suggestions at the end of the thread -- especially those about NOT using File, Document, Default Font).

☼  Need to create a horizontal bar symbol (an "over bar" or "overline") over a letter, such as an "X-bar"? 
Use WordPerfect's built-in Overstrike feature.

•  Click Format, Typesetting, Overstrike and type the letter in the field (e.g., "x").
•  Then press <Ctrl+W>. Look for symbol 1,21 (i.e., an overbar symbol) and choose it.
•  Click Insert & Close, then OK.

The symbol should appear in your document. In Reveal Codes you'll see an [Ovrstk] code which can be selected and turned into a QuickWord for easy access later.

Related tips:

☼  For another method to create a horizontal bar over more than one letter, see "Continuous Overbar on Multiple Characters" in this thread on WordPerfect Universe.]

☼  Using the WordPerfect Overstrike feature you can also insert some text format codes (bold, superscript, Large, etc.) with the Codes button on the Overstrike dialog. This might be useful to emphasize or elevate the symbol above the letter. For example, to put a small right arrow above a letter:

Click Format, Typesetting, Overstrike and type the letter in the field (e.g., "x").
•  Click the Codes button on the Overstrike dialog and choose (e.g.) Bold. Repeat this step for Large and Superscript.
Then press <Ctrl+W>. Look for symbol 6,21 (small right arrow) and choose it. It should appear between the other "On" format codes and the "Off" format codes.
•  Click Insert & Close, then OK.

Note that you can double-click on the [OvrStk] code to edit these items.

☼  WordPerfect's Publish to PDF (Portable Document Format) feature: Here are some tips.

☼  Saving custom styles to your default (or other) template; importing custom styles from other documents (even ones you didn't create); and removing new styles from your template when you don't need them anymore: See here.

☼  Adding graphical emphasis to text: How to create custom paragraph/page border or fill styles.

☼  Automatic paragraph numbering, outlines, and numbered lists: Some things you can do.

☼  Need to create numbered paragraphs or item lists automatically so that numbers change when you add or delete items? Tired of WordPerfect turning automatic paragraph numbering on whenever you type a "number-plus-tab" (e.g., 1.<tab>) to create a list? This is a QuickCorrect feature, called "QuickBullets." Here's how to quickly turn this feature on/off, along with several other tips to remove them, change them, create new outline styles (such as checkbox lists), or convert them to ordinary text.

Here's how to create or modify outlines [e.g., create fixed-width paragraph numbers and other custom-formatted paragraph numbers and styles (001, 002, etc., or [1], [2], etc.)].

☼  Need a new bullet outline 'style'? Create custom bullets for your outlines.

☼  Mark a Paragraph heading style or Character style for automatic inclusion in a Table of Contents (TOC).

☼  Reduce spacing between a paragraph heading and the following body text: see here

☼  Need "upside-down" text on the same page as normal text? (For example, for 1/2- or 1/4-folded cards or mailers.) You can rotate text 90, 180, or 270 degrees if it is placed inside a text box.

•  Create the "upside-down" portion by selecting the text and clicking on Insert, Text Box.
•  Left-click on any of the box's eight drag handles to resize it.
•  When the mouse pointer changes to a four-headed arrow over a drag handle, left-click to drag the box to positon it.
•  Click outside the box to de-select it, then right-click on top of the box again and choose Content, Rotate 180 degrees, OK.
•  (Other right-click options let you change the border to <none>, anchor the box to the page, specify a position, etc.)

☼  Replace multiple instances of one font type with another font type: See here. See also the Replace macros from Ron Hirsch on that page that can replace, remove, or augment font attributes (bold, italics, etc.), or change font sizes.

☼  Create text labels outside a document's page margins, along the edge of the page(s). See here.

☼  Convert lower case words to UPPER case, or vice versa: You can click on Edit, Convert Case... on the main WordPerfect menu, but there are easier ways to do this:

☼  You can convert case with the click of a toolbar button. There's a "Case Toggle" button available you can add to a toolbar or property bar, which will convert the current lower case word (or selected words) to upper case, or vice versa. Here's how to add it:

•  Right-click on the main toolbar, then click Edit from the context menu.
•  Under 'Feature categories,' choose the Edit category, and then choose the Case Toggle feature from the Feature list.
•  Click 'Add Button,' drag the new button if desired to a new location, then click OK.

Related tips:

Since you may also want to do the same thing with selected text, you can have the button available on the Selected Text property bar as well as the main toolbar. Select some text, then right-click the (now visible) Selected Text property bar (not the main toolbar), and follow the same steps as above.

Note that there's an Initial Capitals button available, too, which you might want to add in the same manner to both bars.

☼  If you use the default Windows keyboard, pressing <Ctrl+K> will toggle the current word or selected text. If you use the DOS keyboard, you can assign the Case Toggle feature to <Ctrl+K> (or any other available keys).

☼  Use a macro such as the one here.

☼  See also Initial Capitalization in Titles and Headines on the ConvertV.wcm macro page here.

☼  Footnotes and Endnotes: Setting or changing margins, numbers, font sizes and other formatting. Includes a method to hide all note numbers.

☼  Place endnotes at the end of each chapter, subdocument, or other section (or any place you want them), instead of at the very end of the document.

☼  Create even page and odd page identification using the two types of headers and footers (A and B). You can even create a third type of header or footer (Header C or Footer C) with this little trick. Here's how.

☼  Indent a paragraph with dot leaders.

☼  Need to reset page margins on page 2 (if there is a page 2) back to the one-inch default or some other setting? Here's how to do it in either the current document or in a template.

☼  Need to make specific words bold (or italicize them, etc.) throughout the current document?

•  Click Edit, Find and Replace.
•  Type (or copy) the text you want to make bold in the Find box.
•  Then click inside the Replace With box and type (or copy) the text to make bold in the Replace with box.
•  While inside the Replace With box, click Replace, Font [on the Find and Replace menu] and then click Bold and OK.
•  Click Replace (or Replace All). That'll change the original text to bold or replace the original text with some other text that is bold.
[Thanks to "Robin" at WordPerfect Universe here for this tip.]

Related tips:

☼  A macro can add attributes (bold, italics, etc.) to several different words or phrases throughout a document. See the footnote on this page.

☼  Text formatted with bold, italics, highlighting, etc., can have these format attributes changed, replaced or augmented with other format attributes using Ron Hirsch's Replace Codes macro on the Other Authors page. You can even choose to delete the text to which the attributes were applied.

☼  To highlight words based on words stored in a master list of words/phrases, or typed into a pop-up menu, see the HiLiteDoc macro.

☼  Are your quotation marks "straight" and not "curly" (typographical)?

If Tools, QuickCorrect, SmartQuotes settings have been turned off (i.e., the "Use double quotation marks as you type" box is unticked), this may be the problem. Editing macros or performing some merge operations can turn SmartQuotes off, and the new setting can remain in effect for future sessions.

You can turn SmartQuotes back on manually with Tools, QuickCorrect... -- or with a macro such as the one in QC.ZIP (which download also contains a macro to convert existing regular double or single quote marks to typographical quote marks, or vice versa).

☼  Using hyphens, hard hyphens, soft hyphens, and hyphenated soft returns. See here.

☼  Convert the mailing address on envelopes or labels to UPPER case: See here.

☼  Customize the return address on envelopes with graphics and font attributes. See here.

☼  Prevent long web URLs from moving to the next line as a block (or text such as e-mail addresses, text separated by dashes, etc.). See here.

☼  Convert text into a table and vice versa. See here.

☼  Create a Question-and-Answer style. See here.

☼  Problems with formatting text after copying it from a web page or other internet source? If it's a name and address, does WP's envelope feature miss it? Does it have many strange codes in it? Use this simple Paste Special trick to help solve the problem by pasting the material as unformatted text.

☼  Mixing landscape and portrait pages: How to maintain headers, footers, and page numbering at the top and bottom of all pages when you mix landscape orientation with portrait.

☼  Rotating text to intermediate angles (e.g., 33 degrees).

☼  Align endnotes on the period (a.k.a. "full stop") following the endnote number.

☼  Do you want to remove blue underlines in e-mail addresses and web site URLs from your printouts? Get rid of the hypertext links. Here are some ways to do it in WordPerfect.

☼  Mixing text justification on the same line without using tabs or spaces, like this second page header:

Dec, 15, 2016

XYZ Company

Page 2

☼  Create "Continued on Page x" footers where "x" is the number of the following page. See here.

☼  Need to create custom inserts for CD jewel boxes? WordPerfect 9 has a project template for this, but if your version does not, here's the procedure.

☼  Using two footers simultaneously (one for page number, the other for separator line and filename, etc.) so that items do not overlap. See here.

☼  Creating vertically formatted business cards or labels in WordPerfect. See here.

☼  Consecutively numbered labels, tickets, cards, etc. See here.

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Section 4:
Menus, toolbars, property bars, and keyboards

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☼  Are you used to using Microsoft Word? Do some menu items, toolbar buttons, or shortcut keys appear to be missing from your program? See here.

☼  Some menu tips:

☼  Customize your top menu - how to add new menu choices, rearrange existing ones, or delete them from the menu.

☼  Use a "menu macro" to play other macros. See see the EZMenu macro in the Toolbox Library. Also see Mike Koenecke's MacroMenu.Zip at http://www.macros.koenecke.us/. It uses a push-button display to make it easy to play any of your macros.

☼  Microsoft Word users: Choosing the new Workspace Manager in WordPerfect 12 and later versions to enable Microsoft Word Mode (primarily designed to help new users adjust to WordPerfect) will change the default WordPerfect menu and various other items such as some keyboard shortcuts. This can be confusing when you read tips or procedures here (and elsewhere). You can right-click the top menu bar and choose a <WordPerfect Menu> from the context menu to access some of the features that might not be visible or that might seem to be inoperative, then change the menu back to your preference. [For more on this issue, see "Are you used to using Microsoft Word?" on this page.]

☼  Document tabs: You might not be aware that WordPerfect already has clickable "document tabs" of a sort, at the very bottom of the window in the Application Bar (a/k/a status bar). These show all open documents and let you quickly navigate between them with a mouse click or keyboard shortcut. In case you don't see these tabs: With a WordPerfect menu active (right-click on the menu bar and choose <WordPerfect Menu>) then (in WordPerfect 9 and later) click on View, Application Bar to display it. (If you use a Microsoft Word menu, you can then re-enable it the same way.) You can also use your keyboard to shift back and forth between open documents: see this PDF file that contains a table of keyboard shortcuts.

☼  Some toolbar and property bar tips:

☼  If one or more toolbars or context-sensitive property bars are not visible, ensure that View, Toolbars, <toobar name>, is enabled (i.e., checked). Normally, you will want these enabled at the very least: Property bar, Application bar (sometimes called the "status bar," located at the very bottom of the WordPerfect window), and the main (or customized) WordPerfect toolbar.

☼  Users sometimes accidentally right-click on the Property bar and choose to "Hide Property Bar." This setting will be retained until you re-enable all Property bars with View, Toolbar, Property bar. If your Property bars are missing this might be the cause.

☼  How to create a new toolbar button to play a macro or use a built-in WordPerfect feature.

☼  How to add buttons to the context-sensitive property bars.

☼  How to create a new, custom toolbar (along with several tips, such as how to copy existing toolbars, move or copy existing buttons, have the new toolbar appear only when certain documents are loaded, etc.).

☼  You can drag shortcut icons from your Windows desktop onto your toolbar to create shortcuts to the desktop programs.

☼  For an easy way to set up a custom vertical toolbar with text buttons see the "Create a vertical toolbar..." PDF file here.

☼  How to change (edit) the default toolbar "audiocassette" icon images on your custom buttons on the toolbar.

☼  Too many custom styles? You can rename your personal styles by editing them with Format, Styles, Edit, and include something like a "!" or "_" or space " " as the first character in the Style's name. This will sort them at the top of the Styles list and on the drop list on the Text property bar.

You can set the vertical order of your toolbars by choosing the order in which you activate them with Tools, Settings, Customize, Toolbars (tab). You may have to deselect existing toolbars, then reselect them in the proper order (the first you enable with a checkmark will be topmost, the last will be bottommost) so that their positions relative to one another will "stick" when you close WordPerfect. (Note: Not tested in all versions of WordPerfect.)

☼  Some keyboard tips:

☼  Assign a macro, feature, program, or string of keystrokes to a key or key combination (i.e., a "shortcut key" or "hot key" such as <Ctrl+1> or <Alt+Shft+m>).

The tip on that page includes a simple method of inserting accented letters (e.g., é, ô).

Note that there are several ways to enter accented letters (diacritical marks) in WordPerfect: For example, you can use QuickCorrect abbreviations. Or you can insert them using the WordPerfect symbol feature (Insert, Symbol) by first pressing Ctrl+w, then typing the base letter (e.g., the letter e), then typing the accent mark (e.g., '). (Other "accent" marks you can use on the keyboard: `, ", ^, /, ~, etc.)

☼  After typing in ALL CAPS with the <Caps Lock> key enabled -- or if you hit <Caps Lock> by mistake -- you might find that the next sentences lOOK sOMETHING lIKE tHIS. In WordPerfect, you can click Tools, QuickCorrect, Format-As-You-Go, and enable the Caps Fix checkbox. To set Windows XP computers to work this way in all programs, see here.

☼  Tired of hitting the <Insert> key by mistake and toggling Typeover mode "on"? Here's how to reassign the Typeover function on your keyboard to another keystroke combination -- and keep the <Insert> key in Insert mode in WordPerfect.

☼  Force WordPerfect to save the current file as you type, without having to press a special key or click a button or menu item. The method can be used along with WordPerfect's automatic file backup feature.

☼  "Two-key" macros can help organize macros under a common keystroke combination. Press one to play the macro, then another to perform some action. Useful for inserting accented letters, simulating WordStar double keystroke commands, etc. (See also the tip about inserting accented letters without a macro.)

☼  Make a key do "double duty" by assigning a macro to it, and make the macro play only if the key is struck twice.

☼  Looking for a list of shortcut keys?

- For a reference list of common navigation and text selection keys that are used by default in WordPerfect's Windows (CUA) and DOS keyboards, you can read (left-click) or download (right-click, then Save Target As) PDF icon CUA-DOS.pdf, a three-page Adobe PDF file.

- For WordPerfect 11 and later versions you can print a list of current shortcut key assignments; see Step 2 here.

- For WordPerfect 9, Corel's KnowledgeBase provides a list here. Also see the Function Key template, WP9FKEYS, here in the Library.

☼  Move back to a previous cursor location with the blue arrow icon buttons on the main toolbar. If you don't have them, right-click on the toolbar, choose "Edit," then under the Feature Categories list in the Toolbar Editor, choose Edit, then Back (or Forward). Finally, click the Add Button button. (The newly added button can be dragged to a new position while the Toolbar Editor is still open.)

☼  Miscellaneous (related) tips:

☼  Three easy ways to play macros, load programs, type keystrokes into the document, or use built-in WordPerfect features.

☼  Navigating quickly to your favorite folders, files, and templates from inside WordPerfect. [Windows XP: Navigating quickly to your favorite folders, files, template, etc., from the Windows XP Start menu: See "Pinning a tail on the Start menu donkey," Woody's Windows, April 13, 2006.]

☼  WordPerfect X3: Want to remove the Yahoo! Search bar from WordPerfect X3? Use the "Change" command from the WordPerfect Office X3 Add/Remove Programs entry in your Control Panel. Select the option to modify your install, and then within the WordPerfect feature tree, de-select the Yahoo! Search entry. (Or, during initial installation of WordPerfect X3, you can deselect the option to install it.) If the button is still on the toolbar after doing this, drag it off the bar while holding down the <Alt> key, then restart WordPerfect.

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Section 5:
Miscellaneous tips and tricks

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☼  Troubleshooting document problems in WordPerfect. See "Repairing WordPerfect documents and templates" here.

☼  WordPerfect technical limitations - a WordPerfect Universe thread started in 2001 containing links to various sources (some to old Corel articles, some to user posts) that discuss (e.g.) the limits of page numbering (65,535 pages!), tabs, table rows, QuickCorrect entries, Find and Replace entries (also here), cross references, et al. The thread can be searched (<Ctrl+F>), and probably is most useful to those who write long and/or complexly formatted documents and then come up against some "mysterious" internal limit.

☼  Multiple instances of WordPerfect. [Note: This is not the same as multiple versions of the program: see below for more on installing multiple versions on the same computer.]

☼  Starting with WordPerfect X6 you can open more than one instance of WordPerfect, each with up to 9 files open at the same time. This is also handy for those with dual monitors. (See also

Starting with WordPefect X7, you can open more than 9 files in a single instance.

With either version you will still not see more than 9 documents listed on the File menu, with the most recent at the top of the list. However, if more than 9 files are open in WordPerfect X7, you can see (and select from) a pop up dialog list of all file names using Window, More Windows.

[For more on what's new and different with these versions, see here.]

☼  You can also cascade open files (Window, Cascade) or tile them (Window, Tile...) to display multiple open files with title bars stacked up or visible as small tiles. Then clicking on one to bring it forward, then using Windows, Separate, lets you send that file to a new (separate) instance of WordPerfect X6 (and later) -- which might be a handy way to isolate just the ones you want to work on.

☼  For more on what is new and different, see the WordPerfect Universe post here (for WPX6), and also a page on the Toolbox site here for current and past versions.

☼  Searching inside other documents on your disk using WordPerfect.

☼  [From a Corel employee (on OfficeCommunity.com, 4/19/2013):] "If you have the WordPerfect IFilter installed, you can search the contents of all your WordPerfect documents at once using Windows Search. The WordPerfect IFilter is installed with WordPerfect Office X5 and X6, or can be downloaded for free from Corel.com here. [Note that installing some recent versions of WordPerfect "out of order" can cause a small issue with IFilter, See below for an easy fix.]

☼  You can search the contents of documents through WordPerfect's "Open" dialog when Corel QuickFinder is installed (QuickFinder is part of recent versions of WordPerfect Office):

Method A:
1. Click on File> Open and browse to the folder you want to search (choosing the root of the C: drive will search the entire drive).
2. Click on New Search to clear any search options, then click Advanced.
3. Double-click on "Insert a New Property". You will see some buttons appear: [And] [Content] [Contains word(s)]. In the last field enter the word(s) to search.
[Note that you can also use logical operators in the last field (when searching Content only, not Filenames); e.g., ("foo" OR "bar") NOT ("foo" AND "bar"). But: If you want to search for the word not, you should enclose it in double quotes like this: "not".]
4. Click Find Now (twice).

Method B:
1. In WordPerfect, go to menu File> Open and browse to the folder you want to search (choosing the root of the C: drive will search the entire drive).
2. Select the file type you want to search in the "File type:" dropdown list (the "Documents" type will search multiple common formats).
3. Enter the search word/phrase in the Filename box
4. Click Find Now.

☼  Printing a WordPerfect document from Windows Explorer. [From the Corel site here:]

"The new Preview mode lets you have a look at WordPerfect® files in Windows® Explorer and Microsoft® Outlook® before you open them. While other word processors only let you select and copy text from the Preview pane, WordPerfect X6 [and later] also lets you customize the preview zoom level, perform a text search, and browse a file by scrolling through document elements, such as headings, comments and graphics. You can even print a WordPerfect document directly from the Preview mode in Windows Explorer or Outlook.
1. Open Windows Explorer and click Organize > Layout > Preview pane.
2. Navigate to your document and select it.
3. In the Preview pane, right-click and choose Print."

☼  Cursor jumps. When saving a document, does the cursor move to the bottom of the screen (in WordPerfect 11 or later version)? This is a minor bug. Try disabling (un-ticking) the "Auto generate" checkbox in Tools, Reference (at the bottom of any of that dialog's tab, a line below the Define button). [If you cannot see this checkbox, refer to the information here.]

Here's more information about that option:

"... Some users also like to enable the"Auto generate"option at the bottom of the Reference Tools dialog to automatically re-generate the Index (and other reference items such as a Table of Contents) when WordPerfect senses that the document has changed and it is about to be saved or printed.

However, be aware that using the auto-generate option will force WordPerfect to pop up a reminder message each time you attempt to save or print a changed document and you have not generated the Index (or other reference) since the last save or print. So if the message becomes annoying, simply de-select that option to disable it.

[Also, in some versions of WordPerfect this option can erroneously cause selected text to fail to print, or even cause the cursor to jump while savinga document. The remedy for this bug is the same: disable the option.] ..."

[From" How to Create an Index in WordPerfect (PDF file, 2009) by Barry MacDonnell; see related information about indexing a document here.]

☼  Can't print selected text? Same as in the above tip: Try disabling (un-ticking) the "Auto generate" checkbox in Tools, Reference (on any of that dialog's tabs).

☼  How to use the Sort feature: See here. [For sorting tables, see here.]

☼  Symbols dialog missing? Does the Symbols dialog fail to appear when you press Ctrl+W? Perhaps it was only moved off-screen. Try this:

•  Close all open programs so you can see the entire desktop.
•  Open WordPerfect, then press <Ctrl+w> to open the Symbols dialog. If it fails to appear, the dialog probably is hidden off screen.
•  Now, press <Alt+Spacebar>, release these keys, then press <m>. This represents "Move the focussed windows" and it should "select" the hidden dialog, even though it remains hidden. (In some Windows systems, try each of the 3 keys separately, in sequence.)
•  Now, take your hand off the mouse (you need to use keys) and press the <UpArrow> key several times. Or the <LeftArrow> key several times. One or the other or both should move the dialog back onscreen where you can see its outline.
•  Click <Enter> or click your mouse on the desktop; this should make it completely visible.
•  You can now drag it around and/or resize it. If successful, Windows should remember to keep it on screen and not hide it.

☼  WordPerfect X5: How to set WordPerfect X5's File, Open file name field to default to "*.*" and the file type to "All files (*.*)" as in previous WordPerfect versions:

[Update: This issue was fixed in WordPerfect Office X5, Service Pack 1.]

Use the following macro, which can be added to a menu, toolbar, or keystroke shortcut (such as <Alt+o>). Then use it in place of File, Open.

// Macro begins
// Macro ends

To copy this code into your WordPerfect as a functioning macro, see here.

☼  How to properly count words in legal documents where citations with parentheses are used (e.g., 924(a)(1)): See this thread at WordPerfect Universe. WordPerfect normally treats the parentheses as spaces which gives an erroneous count, unless such a workaround is used.

☼  How to select a rectangular block of text so that you can delete, copy, or cut it: Select the text, starting at the top left of the required rectangular area and ending at the point where the bottom right-hand corner of a rectangle should be located. Then click Edit, Select, Rectangle.

☼  Hyperlinks (a.k.a hypertext or hyper text) can let you jump between sections of a document with a mouse click.

To learn how to use them: See WordPerfect's online help (F1 key) and search under the Index tab for "hyperlinks").

Related tips:

☼  Hyperlinks can fail to work under certain circumstances in WordPerfect documents (but not in PDF files created from those documents).

☼  Do you want to remove blue underlines in e-mail addresses and web site URLs from your printouts? Get rid of the hypertext links. Here are some ways to do it in WordPerfect.

☼  You can customize the Application Bar (the very bottom edge of the WordPerfect program window) by right-clicking on it and choosing Settings. In the dialog that appears, select the items you want displayed (e.g., Date) in the checkbox list. While the dialog is still open, you can double-click any icons on the Application Bar itself to change them from an icon to a text label (which can be resized by dragging the edge of the label), and vice versa. You can also move an item by dragging it.

☼  You can remove (or just temporarily clear) the list of last opened files on the File menu.

[Note that you can't change the number of files displayed on the File menu, but starting in WordPerfect X7 you can see (and navigate to) more that 9 open file names in the Window menu under "More Windows" that appears when more than 9 are open.]

Here's how (WordPerfect 8 and later versions):

•  Click on Tools, Settings, Environment, Interface tab; then disable (i.e., untick) the "Last opened document on the File menu" checkbox; then click OK, Close.
•  To enable this feature again, enable (tick) the checkbox.

Related tip:

If all you need to do is occasionally clear the displayed list of last opened files, but you want to keep the displayed list feature active, here's a small macro that can untick/retick that checkbox whenever needed -- thereby clearing just the current last file opened list:
// Macro begins
PrefMenu (DisplayLastOpened: No!)
PrefSave ()
PrefMenu (DisplayLastOpened: Yes!)
PrefSave ()
// Macro ends

The above macro can copied into WordPerfect and assigned to a menu, toolbar, or keystroke. See the EasyPlay page (see also the left sidebar on that page).
The above technique and macro also clears the file name ("history") lists in the File>Save and File>Save As dialogs.

☼  Redaction Tool (WordPerfect X4 and later): If you use the Redaction Tool here are some tips (click here for the PDF version) when using normal highlighting (Tools, Highlight) in the same document that is marked up for redaction (Tools, Redaction).

☼  Document mysteriously appears modified: When you open an existing document, and you know you have not made any changes to it, does it change its status from unmodified to modified (i.e., it has been reformatted in some small way) -- and then ask you whether you want to save it when you try to close it? There are several reasons why a document might become reformatted by the program when opening or printing the document on screen. See "Why some documents seem to "spontaneously" change or reformat themselves when they are opened, printed, faxed, or shared between users" here.

☼  Does WordPerfect think your document is an Avery label sheet instead of a "normal" document? This is a known problem on some systems if you have previously used an Avery label "page definition." See this post on WordPerfect Universe.

☼  Are underscores (_) or underlines disappearing on your screen in WordPerfect -- yet they print? Do the descenders (i.e., the lower part) on some letters (g, y, q, etc.) appear "cut off" on screen? What probably is happening is that, in effect, the underlines and/or descending characters are being placed between the pixels of the display screen. [More...]

☼  Need to compare two PDF documents? Most editions of WordPerfect X3 and later (notable exception: Home and Student editions) can now import PDF files, and you then can use WordPerfect's File, Document, Compare feature on the imported (converted) documents.

☼  Color of Comments. If you want to change the color of WordPerfect Comments (i.e., created with Insert, Comment), see this post on WordPerfect Universe (WPU). If you want to automatically create Comments and format the text in them, see Txt2Cmt in the Library (which also contains the material in the referenced WPU post).

☼  Want to find the longest sentence in a document? For WordPerfect 10 and later, you can use a small macro by Kenneth Hobson. See here and also scroll down through the thread, which should explain why you need to turn on "Use WordPerfect 9 text selection" before playing the macro.

☼  "Document page size" warnings. When printing in WordPerfect 10 or later version, do you get a warning message, "The document page size is set to a custom form that may not be supported by the printer. ..."? See Corel's support database ("3504 - Printing from WordPerfect® generates a 'document page size' message").

As the Corel article states, "This warning is usually generated if your printer does not support the page definition your [sic] trying to use. However, in some cases, the warning may be generated regardless of what is being printed." Usually, you can dismiss the message and print anyway, but the message can be annoying. The article shows how to get rid of it.

Note: This problem appeared to have been fixed in WordPerfect X3 (i.e., WordPerfect 13), but it might still exist in later versions, since the above Corel article shows it to be relevant to WordPerfect X6 as well as several earlier versions.

Alternative: Try creating a custom page size (File, Page Setup) that is the same as the one provided by WordPerfect and use it instead. Some users report that this works for them. (The new page size can be set as the default; see here.)

Tip: If you are using a macro to print a document and you get this message, you could try adding a small routine to the macro that simulates your pressing the <Enter> key to dismiss the message. See Greg Turner's post in this thread at WordPerfect Universe. Below that post is another, which contains an adaptation of his code that prints any document and dismisses the message if it appears.

☼  How WordPerfect finds a mailing address on your letter: See here.

☼  WordPerfect locking up? Strange problems with a document? Getting an "Unknown Format" message? These could indicate a damaged or corrupted document. See here.

☼  Having difficulty selecting blocks of text with a mouse? Does the material "flash" by on screen too fast to stop it? This is a problem with Windows on a fast computer. Here are some ways to select text more accurately (thanks to Charles Rossiter at WordPerfect Universe):

"First, the mouse-click options: double-click selects the word; triple-click the sentence; and quadruple-click the paragraph.
Second, for a small block of text, you can click the cursor where you wish the selected text to start, do F8 to switch on "select", and then type a character at the end of the target block and that whole text will be selected up to the first occurrence of that character. For this, you can display the state of the Select option, by adding Select On/Off to the Application Bar.
Third, click the cursor where you wish the selected text to start. Hold down the shift key and move the cursor with the navigation keys (up, down, left, right arrows, page up, page down, home, end, ctrl+home, ctrl+end, alt+pageup, alt+pagedown). There is a full list in Help, Help Topics, Index tab, type "Navigation, Keyboard shortcuts". [Or see this small PDF: CUA-DOS.pdf.]
Fourth, click the cursor where you wish the selected text to start. Use the scroll bar only to display where you wish the selection to end. Hold down the shift key and click the mouse at that end point." [Quote]

☼  Does a document look smaller/larger than normal, or appear very tiny on screen? Maybe you accidentally set the program's Zoom level with your mouse. To quickly change the View, Zoom setting, hold down the <Ctrl> key while you rotate the mouse wheel. (Many other Windows programs work this way.)

☼  Need to calculate a new date from today's date, or from some other date? Here a several methods.

☼  To create a WordPerfect table that has a "Continued" label in the header row on the second and subsequent pages of the table:

•  Copy the original repeating header row(s) on the first page of the table to the Windows clipboard.
•  For the original header row, de-select “Header Row repeats on each page”.
•  Paste (from the clipboard) the original header row to the top row of the second page of the table. Type “Continued” where appropriate. This row will now be the header for the second and subsequent pages (“Header Row repeats” should still be selected in this row).
[Thanks to Maggie Holman at WordPerfect Universe for this tip.]

☼  Do you get error messages about using Microsoft Outlook as your "mail client" -- and you don't have Outlook installed or don't want to use it for your addresses? In WordPerfect 11/12/X3, try disabling (un-checking) the box, "Use Outlook address book/contact list," in Tools, Settings, Environment.

☼  Does your WordPerfect 11/12 Document Compare feature not work properly (e.g., you get a program crash, or the entire first page of the old document is marked as a deletion even when no change to the page was made), with View, Page enabled and the Zoom set to Margin or Page width? This bug has workarounds: Turn on the ruler with View, Ruler and/or change the Zoom before doing a Document Compare. (If your printer has a problem printing inserted, redlined text after doing a Compare, see here.)

☼  Inserting and using graphic images and photos in a WordPerfect document -
Setting preferred defaults for graphic images ... Cross-referencing to figure boxes ... Numbering some (but not all) graphics ... How to install the Clip Art catalog on a hard drive ... Creating "sticky notes" ... Adding a scanned signature to a document ... [More...][GraphicsTips.html]

☼  Modifying, suppressing, or delaying legal Pleading marks: See here.

☼  Missing a favorite WordPerfect Project (File, New...)? Does a Project not work in your new version of WordPerfect when it used to work in your earlier one (such as the WP12 Memo Project)? You might be able to use older Projects in later versions of WordPerfect. Here's the trick.

☼  Where is your default template [the template on which all new, blank documents are based]? See here.

☼  Using the merge feature: See Setting Up a Mail Merge -- a Corel Tutorial by Laura Acklen. And a few more merge tips see here (merging multiple-page letters using letterhead paper; merging multiple-page documents so that formatting is identical from record to record; page numbering in multi-page form documents). The Macros & Merges Forum at WordPerfect Universe can answer your questions.

☼  Having problems converting a Microsoft Word document (.DOC) or other program document to a WordPerfect document (.WPD) or vice versa? [More...]

☼  WordPerfect 11/12/X3 users may find that they cannot enable QuickCorrect's Format-As-You-Go setting, "Change two spaces to one space between sentences." Although this option is broken in WP11/12/X3 (but reported as fixed in WPX3/sp1), a simple one-line macro can properly set the option. For example, to set Format-As-You-Go to convert from two spaces between sentences to one space, this one-line macro command does the job:

EndOfSentenceSpacing (DoubleToSingle!)

I have no idea why this fixes the problem, only that it works. However, you can choose "None" or "Change one space to two..." from the Format-As-You-Go dialog. It is just setting this particular alternative choice that doesn't work unless you use the above simple macro or enable the same macro command in the QC macro found in the Library.

☼  Need to change text marked with (Format, Font) Redline and Strikeout codes to (File, Document, Review) Insertion and Deletion codes so that others can review and annotate the document? See this thread at WordPerfect Universe.

☼  Problems with getting automated template Projects to work? If a Project has an embedded macro or macros, and you turned macros off when asked to do so by a dialog that popped up after installation or reinstallation of the program, then the Project will not work. Turning off macros in WordPerfect is not really necessary (compared to some programs that can carry "macro viruses"). Moreover, it unnecessarily restricts one of WordPerfect's most useful features. For more on this, including how to turn macros back on, see this thread on WordPerfect Universe.

☼  Which template did a document come from? If you can't figure out which template a WordPerfect document is based on (i.e., default or custom), you can get the template's filename two ways: (1) In the currently open document, use Tools, Template Macro, Edit and you should see the name on the pop-up dialog, or you can see it if you click the Location button in that dialog. (2) More advanced users can load the document in Corel's file repair and information utility, WPLOOK, and check under the Prefix menu option. For more on WPLOOK see Laura Acklen's article here.

☼  Sorting a table by dates in WordPerfect 9 can be problematic. WP10 and later versions have fewer problems in this area, along with a new "Date in a table row" sort option. For a solution, see Jan Berinstein's post on WordPerfect Universe here. (Note that she used WP9/sp3. For WP9/sp4, I found that her step #11 should be modified to read, "Select the column in the original table, delete the selection, then paste...".

☼  Printer and fax formatting problems (i.e., the font or pagination differs slightly using different printers or when you fax a document) - See here.

☼  If you select and copy macro code into WordPerfect from an internet site (web page, newsgroup, etc.) you might also drag along extraneous, unwanted formatting. Here's how to do it properly.

☼  Need to split table cells in a particular row so that the resulting cells are equal in width? See here.

☼  "Box" your text by selecting the text and then clicking Insert, Text Box (or click the Text Box icon on your toolbar). Unlike using Format, Paragraph, Border/Fill, creating a text box allows you to select the box and drag it to a different location. To create such a box with rounded corners, see the TextBox macro in the Library.

☼  Do you back up important data or photos to a CD? Make sure they will last more than a year or two. See Fred Langa's article, "Time to Check Your CDRs" at http://www.informationweek.com/story/showArticle.jhtml?articleID=15800263. Tip: Don't buy cheap CD blanks and don't use stick-on labels (use a felt-tip pen instead). The adhesive on labels for CDs can possibly destroy the dye layer where the information is stored. Sunlight, heat, humidity, dirt, and fungi are enemies, too. (Thanks to Chris D on Corel's WordPerfect 11 news group for pointing to this article.)

☼  Does the Document Review dialog keep coming up even after you are finished reviewing the document (with File, Document, Review)? Here's how to stop it from appearing.

☼  Do you use Courier New (True Type) font? If it prints or faxes too light, you can download a free Dark Courier font for all Windows applications at Hewlett-Packard's site. (Http://www.hp.com; search there for "dark courier font"; instructions to install it are given on the search results page).

☼  Clipbook, introduced in WP10, is still there; however, also see the free KeyNote program, a tabbed notebook and personal information manager with a tree structure and strong encryption. (I have not yet reviewd KeyNote.)

☼  Automatically make back ups of your document to help you recover your work.

☼  If you have more than one version of WordPerfect installed and you open a document by clicking its name in Windows Explorer, My Computer, or the Windows Desktop, it will open in the most recent version of WordPerfect that was installed. You can change this behavior. [More...]

☼  QuickCorrect "weirdness" - why some typed items can unexpectantly change.
When you type (i), (c), or (r), do they change into other characters or symbols?
Do dates typed as "1/27/08" change to a numerical fraction?
Here are some remedies: http://wptoolbox.com/tips/QCorrect.html#weirdness.

☼  You can use Find and Replace to find codes (e.g., [Left Tab] codes) as well as text.

Just open Reveal Codes and select a sample of the code (<Shift+Arrow> works well to select things in Reveal Codes), copy it to the Windows clipboard with <Ctrl+C> and then paste it into the Find (or Replace) field with <Ctrl+V>. Alternatively, use the menu item Match, Codes in the Find and Replace dialog. (Careful: "...Left Tab" is not the same thing as "Left Tab.")

However, please note that this does not work if the codes are located inside other codes (e.g., inside a [Delay] code or a [Style] code). For more tips on using Find and Replace, see here.

☼  Collapse and expand text under your document headings with the Outline feature. If you have used WordPerfect's default heading styles (e.g., Heading 1, Heading 2, etc.) in your document, open Reveal Codes with View, Reveal Codes and put your cursor at the top of the document above all other codes. Click on Insert, Outline/Bullets..., <text tab>, Headings, OK. This will display an Outline property bar whenever your cursor is inside a heading, which you can use to promote/demote headings, show/hide levels, show/hide body text, etc. (Tested in WP8-WPX7.)

☼  WordPerfect 10 templates (English versions) can be downloaded from Corel's FTP site. For WP11 templates, see the top "Warning" section on the Library page about the possible need to recompile templates, and links to sites where you can download all WP11's shipping templates (recompiled for you).

☼  Make a 1/4-page folded greeting card in WordPerfect using subdivided pages.

☼  Old address labels: If you have previously addressed labels and you want to sort them, extract their text, or merge them, try sorting them directly or use a procedure to convert labels to a table or to a merge data file. And you can do the reverse: Here's how to convert a table to a text file or convert a merge data file to a table.

☼  Need to print booklets more easily? Want to save on paper and toner/ink? Try FinePrint from FinePrint Software or ClickBook from BlueSquirrel Software. Both create multi-up printouts or booklets from any Windows program. They are also good for printing draft work, two pages to a sheet of paper. Demo/trial versions available.

☼  Need to print a list of filenames (not the files, just their names) in a directory or folder? See this post on WPUniverse.

☼  A faster way to move through a document: Quickly move your cursor sentence-to-sentence or cell-to-cell in tables, highlighting (i.e., selecting) each sentence or cell as you go to make it easy to view, copy, or delete any of them.

☼  Do you share your WordPerfect documents? If so, you probably should change your Undo/Redo History options, or use a macro to remove confidential revisions or deletions before distribution. You may also want to remove all "metadata" form your document before sharing it.

☼  How to check who was the last user to save a document. [From a thread on WordPerfect Universe here:] A user asked: "Files are kept on the server and different users have access to these files and are always making changes to them. I want to know how to check who last saved/modified the files." There are a couple of ways to do it: [1] You can add the Owner column to Windows Explorer (a.k.a. File Explorer in recent Windows versions) or in WordPerfect: Use File, Open and then click View, Details. The Owner will show the last person who last saved the file. [2] You can right-click on the file from the Open file list (from either WordPerfect or Windows Explorer) and select Properties. As 'Robin' said: "The General tab shows the creation, modified and accessed date. The Security tab shows the name of the person who created the document. If the document is changed and saved, the user name changes to that person as well as the modified date."

☼  Can't see borders around table cells on your screen, even though they print? Can't see white text on a black or colored background in a table? Perhaps you have turned table gridlines "on." Click here for information about table gridlines, table guidelines, and cell borders.

☼  Create a callout (a label-and-line that points to something else) in WordPerfect 8.

☼  Drawing down, up, or angled arrows in WordPerfect 8.

☼  WordPerfect's Postal Bar Codes - Do they help speed delivery of individual letters?

☼  A simple trick to help debug your macros.

☼  WordPerfect (versions through at least as shown in Help, About...): When trying to add "flagged" words to the writing tools in these versions, you might notice that some words (e.g., possessives, and words that include "/") are not being saved. This is due to a bug introduced in WP10/sp2 (i.e., and which persists in the early builds of WP11 (note: it was fixed in WP11/SP3). You will need to add such words to the main dictionary via the WordPerfect Spell Utility (located under Start, Programs, WordPerfect...). The dictionary file you need to modify (for WP11) is wt11en.mor (WT=Writing Tools; EN represents the English dictionary; 11=WP11).

Note 1: By default, these files (for WP11) are found in the "C:\Program Files\Common Files\Corel\Shared\Writing Tools\11" folder.
Note 2:
As Paula Ford notes on WordPerfect Universe (here): "...If you add words to the main word list (not the user word list), the spell checker will then skip possessives of the word....Add the root of the word, such as [WordPerfect], to the list. [If the word already exists in the list, you won't be able to add or save it again.] Check the Spell Utility's Help file for more detailed instructions. This is probably only helpful for words that you use repeatedly or perhaps where you are working on a long document over a long period time. It's hardly worth the effort for the quick letter."
Note 3:
Most "flagged" words can be added to the user word list (wt11us.uwl) file during a spell check by clicking the Add button. It is only certain words (e.g., possessives such as "Bill's") that are not added this way because of the bug. And as Jack Waananen (Corel C_Tech) points out: "You can check the words in the UWL by doing Tools, Spell Checker, [then answer] No to the 'Close [spell checker]' message, [Then click] Options, User Word Lists. The words you 'Add'ed should show in that list along with the QuickCorrect pairs. The added words show the word on the left and <skip> on the right -- they are listed alphabetically amid the QC pairs. If your UWL is not properly receiving the 'Add'ed words, then delete (or rename to some other name) the WT11US.UWL file. When you relaunch WPWin11, a new default UWL will be generated from scratch that should work correctly."

Also, as Charles Rossiter (Corel C_Tech) notes: "The QuickCorrect file is also known as the User Word List. Where it is stored depends on your version of Windows. [For WP11] search for file WT11US.UWL (assuming the use of language code US). You can copy and rename [an earlier version of the .UWL file] to overwrite the WPWin11 version."

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Section 6:
Other "tips" sites

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☼  Products that work with Corel WordPerfect Office are listed on a Corel web page here.

☼  http://www.wpuniverse.com/ - The great WordPerfect Universe site.

☼  http://corel.force.com/index - Corel's (searchable) Knowledgebase of problems and solutions.

Section 7:
Updating, upgrading, or reinstalling WordPerfect

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☼  Section topics (WordPerfect 10 and later):

Part 1 - Overview: When updating, upgrading, or reinstalling ... Some things to keep in mind about WordPerfect documents and program files. [More...]

Part 2 - Updating your current copy of WordPerfect with a Service Pack (i.e., a "patch"). [More...]

Part 3 - Upgrading to a newer version of WordPerfect. [More...]

Part 4 - Uninstalling and/or reinstalling your current WordPerfect program (and how to completely remove it). [More...]

Part 5 - Migrating customizations ... Before you start upgrading (Part 3) or reinstalling (Part 4), look over this section for important tips and recommendations about what you can migrate and how to do it. [More...]

Part 6 - Multiple versions of WordPerfect on the same computer. [More...]

Part 7 - Transferring macros from one system to another, or from an earlier version of WordPerfect to a newer version. [More...]

☼  Should you buy or use an "OEM" version (Original Equipment Manaufacturer) of WordPerfect? These are programs that were bundled with some new computers, but can be very problematic when used on a different computer. [More...]

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