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Mixing landscape and portrait pages:
How to maintain headers, footers, and page
numbering at the top and bottom of all pages when you mix landscape
orientation with portrait |
If you decide to change a particular page
or pages in the middle of a portrait-oriented document to landscape
orienation, you can do this in at least three ways.
Method 1
You can place your insertion cursor on the
page in question and select Format, Page, Page Setup (in WP8
and later versions) and then click the Landscape radio button.
Move to the page where you want to return to portrait orientation,
and click the Portrait button.
However, if you use headers
in the document, you will notice that they are now next to the
left edge of the page, not the top edge.
Footers will be similarly misplaced to the right edge. Wide tables
with many columns can "run off" the page. Therefore,
you probably will want to use the Method 2 or Method 3 to create
landscape-oriented pages.
Also, if you have multi-page
tables in landscape format,
Method 2 will not work since it creates a single-page graphics
box, or "container," to hold the rotated material.
If you have such landscape oriented multi-page tables, see Method
3 below.
Method 2
To maintain headers (and/or footers) in the
same position on all pages (i.e., in portrait orientation), you
can simply convert the contents of these landscape-oriented pages
into graphic boxes, and then rotate their contents -- there
is no need to change the page setup to landscape as in Method
1. When you rotate the contents of each box 90 degrees, they
will appear in landscape orientation on the page, but the headers/footers
will remain in the same portrait orientation as other pages in
the document.
Here's how to do this in WP8+:
- First, create the graphic box:
- Go to the bottom of the page that precedes
the first landscape page. (If you are on Page 1 and want that
page to be landscape, just go to the very top above all codes
with <Ctrl+Home> -- or if using the DOS keyboard definition,
press <Home> three times, then <UpArrow>.)
- Select Insert, Graphics, Custom Box, <User>,
OK. Then right click inside the new box and select Size (alternatively
you can click the Graphics button on the property bar, and select
Size).
- Change the box's size to Full height and
Full width; the box will automatically change to Page size when
you click to accept the next "If you change the box size...OK?"
message that pops up. Once the message has been dismissed, there
should be an empty, full-size box on the next page.
- Enter your text, table, etc., into the new
box. (If you already have page content to use in landscape orientation,
copy that page to the Windows clipboard with Edit, Select Page,
then Edit, Copy. You can remove the old page later.) Then -
- Right-click inside the new box, then select
Content, then click the Edit button in the Box Content window
that appears. You should now be inside the box, one that has
cross-hatched borders. Enter (or paste) your page's text in the
box. It will not be rotated yet.
- Next, rotate the text (or other content)
in the box. Click outside the box (e.g., in the page margin)
to exit from the box's contents editor. Now, right-click the
box again to select it, and click on Content once more. In the
Box Content window click on "Rotate text counterclockwise
90 degrees," then set Horizontal position to Left, then
click OK. The text should now be rotated in the box, with the
first line of your text up against the left page margin.
- NOTE: You may have to make minor adjustments
to the page margins or the border space inside/outside the graphic
boxes (right-click on the image, then select Border/Fill, Advanced)
or the font size of the box's text, depending in the size of
your original page content. Otherwise, some of the box's contents
might not display properly.
- When done, click outside the page box.
- Repeat for all pages that need to be in landscape
orientation.
- PAGE NUMBERING
(OPTIONAL): If you use page numbering, you most likely will want
to keep the same header/footer orientation as exists on the document's
portrait pages (i.e., along the top/bottom or "short side"
of the page); hence, you might prefer to put the numbers inside
the headers or footers on all page, and not on the pages
themselves. If so -
- (1) Go to the top of your document and turn
off any current page numbering (so that you don't get page numbers
appearing twice on each page) with Format, Page, Numbering, Position:
<No Page Numbering>.
- Note that if you still see page numbering
it is most likely due to an extra [Pg Num Pos] code on the page
-- possibly located inside a [Delay] code. You should be able
to delete that code in the Reveal Codes window.
- (2) At the top of the document, either create
the header (or footer) that will hold the page numbers, or edit
an existing header (or footer) by clicking inside it. At the
appropriate location in the header (or footer), insert the page
number with Format, Page, Insert Page Number, <choose number
type>. Or, when your cursor is inside the header (or footer),
a property bar appears with a button on it you can use to insert
a page number into the header or footer.
Method 3
The above method (Method 2) shows how to convert
a single page of material to a rotated graphic on a landscape
page. This allows page numbering (whether in a header, footer,
or otherwise) to remain in the same relative location as found
on portrait pages. It also allows header/footer material to be
changed globally without worrying about what is in a header/footer
on the landscape pages.
However, a multi-page table cannot
display outside a one-page graphic image box, so Method 2 is
limited to single-page tables.
- Instead of
converting your multi-page landscape table to a graphic image,
allow the table to span as many pages as required in the normal
document, in landscape orientation, then at the top of the next
page following the table, restore the orientation to portrait
with Format, Page, Page Setup.
- Go back to each of the landscape pages containing
the table and create a text box on them (click Insert, Text box)
with a page number inside the box (and other material if desired,
such as might be in a header or footer): Just click Format, Page,
Insert page number while inside the box. Discontinue any normal
header or footer at the beginning of the multi-page table with
Insert, Header/Footer, (select the type), Discontinue, and then
create them again following the table pages with Insert, Header/Footer,
Create.
- Note that if you use normal page numbering
(Format, Page, Numbering), you'll now have two page numbers on
the page! As noted, if the all page numbers are inside a header
or footer you can remove (discontinue) the header or footer for
the multi-table pages and use text boxes to imitate them. This
is a good reason to place page numbering in headers or footers
and not use the more typical Format, Page, Numbering method;
page numbers produced with the latter can only be suppressed
or removed on a page, which will also suppress or remove numbering
in text boxes, headers, or footers.
- Click outside the box, then right-click it
to display the eight drag handles and the context drop-down menu;
on the context menu choose Content, then "Rotate ... 270
degrees."
- From the same context menu, choose Position,
and select "Page" and also check the box, "Keep
box on page."
- You might also want to remove the box's border
with Border/Fill, <None>.
- Whenever the box is selected it can be dragged
to what will be the top of the page when the document is printed
and collated -- the same relative location where page identification
material is found on the document's portrait pages.
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Barry MacDonnell's