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Page numbering using both Roman and Arabic
numerals
For basic page numbering information
and several related items on this site, see here. |
Do you need to use Roman numerals page numbers
for initial material ("front matter") or elsewhere
in a document, and Arabic numbers for the rest of the document?
Documents with standard page numbering (i.e.,
numbers not inside headers or footers)
See Laura
Acklen's tutorial, "Numbering Pages, Chapters, and Volumes
in WordPerfect".
Documents with page numbering inside headers
or footers
[For more information on Headers and Footers,
see here.]
From Laura's
tutorial:
"Frequently, different numbering styles
are used for the introductory pages, the body of the document,
and the closing sections. With WordPerfect, you can apply these
different styles easily. Simply select a format for the page
numbers at the top of the document, and then select new formats
at the main body and at the closing section." [Italics
mine.]
So ... to use Roman numerals (i, ii,
iii, iv, etc.) in the first several pages of your document, and
then switch to Arabic numerals (1,2,3,4, etc.) for the
rest of the document, you can use the following method.
[Note: While you can do this "format
switching" with standard page numbering, as explained in
Laura's
tutorial, here we assume you want to use page numbers inside
a header or footer instead of one of the standard page numbering
locations around the perimeter of the page (inside the page margins).
We also assume that no page numbering has already been set in
the document; if it has, you should remove the existing numbering.
An easy way is to open Reveal Codes and search for -- and remove
-- all [Pg Num Set][Pg Num Meth] codes in
the document. Obviously, make a back up of the document first.]
- Open Reveal Codes
(View, Reveal Codes) so you can see precisely where you are in
the document and so that you can see the effects of the following
steps.
- Create the header or footer that will contain the page numbering with Insert,
Header/Footer, <make your selection>, Create. It should
normally be created on the page where you wish page numbering
to begin; otherwise, headers and footers can be suppressed
on earlier pages, as explained here.
- For example, if you do not want a page number
on the first physical page (e.g., a Title page) but you want
numbering to begin on the following page, position the cursor
at the top of the second page before creating the header or footer.
- You can also delay
the appearance of the header or footer: See here.
- Position the cursor inside the header
or footer as desired. (If your cursor
is not already inside the header or footer, click inside it.)
Notice that the Property bar
that should be visible has some useful buttons such as Flush
Right and Page Numbering, but you can also use the main WordPerfect
menu (e.g., Format, Line, Flush Right). Add any text (e.g., "Page
") and then click the Page Numbering button on the Property
bar (or use Format, Page, Insert Page Number, <choose Page
in the list>, Insert, Close). You should see a [Pg Num Disp]
code in the header or footer itself, visible in Reveal Codes
whenever you edit the header or footer.
- Exit from the header or footer. You can just click in the main document area. (However,
if you have delayed
the header or footer you will need to use the Close icon on the
property bar, then click Close on the Define Delayed Codes property
bar to return to the document (or template).)
- Using Reveal Codes, position the cursor
in the main document just before (i.e., in front of) the
[Header] or [Footer] [or [Delay Codes]] code you just created.
(In Reveal Codes, a header code appears as [Header A] or [Header
B], and a footer code appears as [Footer A] or [Footer B].) If
there are other codes on that line (e.g., a Paragraph style code),
move the cursor to the left until it is positioned before those
codes, but still remains on the desired page where numbering
should begin. The basic idea here is to position the cursor
in the main document where the new numbering format (here, Roman
numerals) should take effect, such as the top of the page
that begins the Introduction or other "front matter,"
and before any codes on that page.
- Change the number format to Roman numerals:
Click on Format, Page, Page Numbering
from the main WordPerfect menu bar. This opens the Select
Page Numbering Format dialog [as shown in Laura's
tutorial.]
- First, be sure to set the Position
field at the top of the dialog to "No Page Numbering"
or you will also get numbers in the standard page location
(e.g., bottom center, which is not inside a header or footer)
as well as inside the header or footer. (You probably do not
want two page numbers on every page!)
- Then choose (i.e., click on) the desired
Roman numeral format in the Page Numbering Format list
(for the time being, ignore the actual number's value, which
is set in the next step).
- Cick the Set Value button and set
it to "1". Note that the radio button "Always
keep number the same" should be enabled if you always want
to start page numbering in this section of document with Roman
numeral "i".
- Click OK twice
to return to the document. The numbering in the header or footer
should change to Roman numerals, beginning with "i"
at that location. Note that this also inserts [Pg Num Set][Pg Num Meth]
codes in the document. (If you double-click the latter you will
see the numbering method is Roman numerals.)
- Change the page number format of the following
pages to Arabic numbers: Place your
cursor at the very top of the first page that follows
the front matter, again before all codes. This is the page where
you want to begin numbering with Arabic numbers. Again, use Format,
Page, Page Numbering but with these settings in that dialog:
- Position: "No Page Numbering";
- Page numbering format: Choose an Arabic number,
which at this point will show the actual page number you are
on, but this number will change in the next step;
- click the Set Value button and set the value
(the page number) back to "1".
- Click OK twice. Another [Pg Num Set][Pg Num Meth]
code pair is inserted; these should start page numbers with an
Arabic number "1".
- If you wish to change the format of page
numbers again further down in the document,
repeat the above step with a different format.
- Finally, regenerate any Table of Contents
and Index, if used, with Tools, Reference, Generate.
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Barry MacDonnell's